This Privacy Notice advises you what to expect in relation to personal data about you which is collected, handled and processed by Hotfoot Recruitment Limited of Wellington Mills, Huddersfield HD3 3HR.
We acknowledge and agree that any of your personal data that we handle will be processed in accordance with all applicable data protection laws in force from time to time.
The information about candidates we may collect, hold and process is set out below:
Information in respect to individuals that have worked for us previously or may work for us is as follows:
This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency. In the case of references, these will be from your previous employer. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement.
The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary, contract or permanent basis based on your requirements as set out below.
The information we collect may be used as follows:
All the personal data we have is stored on our database, namely JobAdder, in the UK.
Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre-engagement checks for the role or for paying you.
We will rely on your consent to process the information which is collected at the outset of the recruitment process. Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
In respect of medical information the basis for us processing this will depend on the circumstances but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC. Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please contact: email@example.com
In addition to this right of access you also have the following rights: erasure, restriction of processing, objection and data portability.
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing: firstname.lastname@example.org
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns.
Please address any questions, comments and requests regarding our data processing practices to Paul Cahill, Managing Director: email@example.com
This Privacy Notice may be changed by us at any time.